Privacy Policy - 60 Miles by Road or Rail

Overview

60 Miles by Road or Rail Ltd. is committed to protecting your personal information and being transparent about what information we hold about you. We want you to be confident that we are using your data responsibly and you can tell us to stop using your data whenever and if you want to.

The purpose of this policy is to give you a clear explanation about how we collect your personal data, how we keep it secure and how we use the information we collect from you.

60 Miles by Road or Rail Ltd. is a not-for-profit company limited by guarantee incorporated in England and Wales (Company number 12276978). 60 Miles by Road or Rail Ltd. is the Data Controller of your personal information.

We will ensure your personal information is used and stored in accordance with the Data Protection Act (1998), the Privacy Electronic Communication Regulations (2003) and GDPR (General Data Protection Regulations EU 2016/679).

This policy may change as we update and develop our activities and projects – it was last updated on 13 April 2021. Updates will be posted to this page on our website and we may inform you of changes by email where appropriate.

This policy explains:

What information we may collect about you
How we may use that information
In what situations we may disclose your details to third parties
Your rights to access the data we collect about you

If you have any questions about our Privacy Policy, please contact Courtenay Johnson at courtenay@60milesbyroadorrail.co.uk

How we use your information

We collect your email address via the sign-up form our website, or via paper feedback forms where you have opted in to receive updates from us via email. We only hold email addresses in our database for people who have previously opted in to be contacted by us regarding the following:

General announcements about 60 Miles by Road or Rail as an organisation
Announcements specific to a project or piece of work that 60 Miles by Road or Rail making
Opportunities to get involved with the work that 60 Miles by Road or Rail is doing

How we collect information

In addition to marketing communications, we also process personal information in the following ways that are within our legitimate organisational interests:

We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
We may analyse anonymised data to learn about audience behaviour within our work and use this information to inform future works.
In order to improve our website, we may analyse information about how you use it and the content that you interact with.
We may use the information we collect to help us to understand your interests and preferences. We may also use publicly available information about you from sources such as public registers, online (including records that you have made public on social media) or the electoral roll. This information helps us to communicate with you in a relevant way, in particular when we are approaching you about potential philanthropic support. This enables us to raise funds sooner and in a more tailored way than we otherwise would.

In all of the above cases we will always keep your rights and interests at the forefront. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details below. Please bear in mind that if you object, this may affect our ability to carry out tasks above that are for your benefit.

Marketing

We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. For email communications, we use your opt-in consent to be contacted in this way as a legal basis (for example, when you join our mailing list on our website). We will give you an opportunity to opt out of receiving our email communications every time we contact you. Alternatively you can use the contact details at the end of this policy to let us know if you no longer wish to hear from us.

Third Parties

Under no circumstances will we ever sell personal data to anyone. There are certain circumstances under which we may disclose your personal information to third parties. These are as follows:

To our own service providers who process data on our behalf and on our instructions (for example our ticketing system software provider). In these cases we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data. Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
We may share reports about audience behaviour within our projects in anonymised form with our commissioners, partners and general audiences to share industry learning and best practice. Such reports will use anonymised data only.

Google Analytics

60 Miles by Road or Rail’s website uses Google Analytics cookies to track anonymous usage statistics and does not collect any personal information that can be used to identify you. This data helps us analyse webpage usage and improve our website in order to tailor it to our audience needs. Google Analytics stores information about what pages you visit, how long you are on the site, how you got there and what you clicked on.

You can opt out of being tracked by Google Analytics across all websites you visit by installing a browser plugin at https://tools.google.com/dlpage/gaoptout?hl=en

If you just want to find out more information about Google’s privacy policy then please click here: https://www.google.com/intl/en/analytics/privacyoverview.html

Vimeo & YouTube

We use Vimeo and YouTube for providing video videos across the website and within our Discover section. Vimeo may capture some personal information which may stay active for a number of years. To find out more about embedding videos and their privacy policies please click here for Vimeo: https://vimeo.com/privacy and here Youtube which is managed by Google: https://policies.google.com/privacy?hl=en-GB

Your rights to your personal information

You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please email Courtenay (courtenay@60milesbyroadorrail.co.uk) if you would like to exercise this right.

Contact details and further information

Please get in touch with us if you have any questions about any aspect of this privacy policy, and in particular if you would like to object to any processing of your personal information that we carry out for our legitimate organisational interests.

Our Website

Our website address is: https://60milesbyroadorrail.co.uk.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Visitor comments may be checked through an automated spam detection service.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Our contact information